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Provide you with important and useful information regarding the contract function of the university including rules and regulations, online forms. Each contract is reviewed using the Texas A&M University System (TAMUS) Office of General Counsel Contract Review Guidelines.
All contracts, regardless of funding source, must be routed to the Contracts Office for review prior to execution. After the Contracts Administrator completes a review and after ensuring all necessary approvals, contract documents, and proper procurement procedures have been submitted and met, the contract will be approved for signature.
No TAMUSA employee or department is allowed to enter into or sign any contract or document, advise vendor to begin any work/services, or commit funds on behalf of the University without prior proper authorization.
Types of Contract Documents
A contract is a written agreement that binds Texas A&M University San Antonio and another party to the obligations within the document.
TAMUSA Contracts Office is responsible for the review and approval of all contracts prior to a contract being signed by the appropriate delegated authority.
The following list provides some contract types, but is not meant to be all-inclusive:
- Advertising Agreement
- Affiliation Agreement
- Documents referencing the words “Contract” or “Agreement”
- Professional Service Agreement
- Service Agreement
- Memorandum of Understanding
- Purchase Order
- Software License Agreement
- Vendor Quote with Terms and Conditions
Who is Authorized to sign on behalf of the University?
- Contract Administrator – up to $100,000
- CFO – up to $300,000
- President- up to $450,000 (with Board of Regents approval, can sign up to 1 mil)
- Anything over $450,00 has to be approved by the Board of Regents
- MOUs related to Academics have to be reviewed and approved by the Provost and ONLY signed by him. (Those non-monetary only.) Anything monetary becomes an Agreement, and he cannot sign (see above whom can) it.
- MOUs outside of Academics will need to be signed by the President.
* Note* The Delegation of Authority is updated and reported every FY with a deadline from the Chancellor’s office, but only to note new positions that can be reviewed and approved, not signed. The signature authority is decided between OGC and the Chancellor to limit audits and ensure that nothing is signed before all legal issues are covered.
