Central Academic Building closed July 3-5

TO: Faculty and Staff
FM: Dr. Cynthia Teniente-Matson, President
RE: Central Academic Building Closure – July 3 - 5, 2015

In appreciation for your hard work and dedication to Texas A&M University-San Antonio, I have authorized an early release totaling four hours (1-5 p.m.) on Friday, July 3, 2015 for Texas A&M University-San Antonio.  I have approved up to four hours of leave requested by benefits-eligible employees in LeaveTraq to be credited back to the employees’ leave balances based on A&M-SA Procedure 31.03.03.O0.01, Leave of Absence with Pay.

Critical personnel/departments such as UPD will operate as usual. Classes will not be cancelled. Scheduled events and/or activities during this time may require that those offices remain open; the appropriate Vice President should be consulted for a final determination. 

In addition, due to the closure of the CAB building for repairs on this same day, the following preparations have been made to assist students, faculty, and staff.

Department half-day work schedule (8 a.m. – 1 p.m.) plans are as follows:

The following Offices/Services will be affected as follows:

Library

The library will be closed from July 3-5, resuming regular hours of operation on Monday, July 6.  E-mail, phone and chat service will be monitored and answered on Friday, July 3.

Bookstore

The bookstore will be closed from July 3-5 resuming hours of operations on Monday July 6.

Cafeteria

The cafeteria will be closed from July 3-5 resuming hours of operations on Monday, July 6.

Vending

Vending machines at Main Campus will be available at the Madla building only.

ATM

ATM machine will not be accessible from July 3-5.

EMS

Event reservation inquiries should be directed to Johnny Guevara at jguevara@tamusa.tamus.edu.

Access Control

In the CAB building, from July 3-5, electronic devices to lock and unlock doors will be shut off. Doors in the other buildings with electronic access control will continue to work as scheduled.

Cbord & BASIS

ID card, Printing plan, Jaguar Cash plan, vending machines, and BASIS access control, inquiries should be directed to Miguel Herrera at mherrera@tamusa.tamus.edu

Mail Services

Mail services will be closed from July 3-5. To ensure prompt delivery, all outgoing USPS and interoffice mail should be in your outgoing box or taken to the mail room no later than 2:30 p.m. on Thursday, July 2. If you will be expecting a delivery on Friday July 3, please re-schedule it for Thursday, July 2 or Monday, July 6. Note that UPS, FedEx, and USPS, will not deliver to campus on July 3. Inquiries should be directed to Johnny Guevara at jguevara@tamusa.tamus.edu

Phone/Voicemail instructions:

If phones have voicemail, they will automatically forward to voice mailboxes, however, if you would like to forward your phone line to another on-campus or off-campus phone number (such as a cell phone), please refer to the documents attached.  There is also a document attached for creating a customized voicemail greeting.

If phones do not have voicemail (such as secondary or group lines), during any power outage, these lines will receive a busy signal, thus, it is recommended to forward these lines.

It is highly recommended that you test the following before Thursday, July 2, 2015:

• • • Accessing the Web portal
    • Call forwarding your phone lines via your phone and Web portal
    • If you have secondary lines assigned,  call forwarding your secondary (or group lines)
    • Accessing your voicemail (whether by phone or the Webpage portal)
    • Creating and establishing a customized voicemail greeting

Here are some documents that can assist you with this:

• • • Quick and easy way to forward your phone to voicemail (.pdf)
    • Call forwarding your telephone extension using self care portal (.pdf)
    • Call forwarding a secondary line using self care portal (.pdf)
    • Changing voicemail greetings (.pdf)

Please do not wait until Thursday afternoon to set up your phone, as this will not allot the time necessary to address problems.  For more information please contact Diana Lopez at dlopez@tamusa.tamus.edu.

Have safe Holiday weekend!